Accounts Clerk and Administrator (Cape Town)

Accounts Clerk and Administrator (Cape Town)

Finance
Cape Town

Accounts Administrator – Paarl, Western Cape
 
Minimum experience required: 3 – 5 years’ in an Accounts position (Debtors, Creditors, Recon and Accounts Administration)
 
Salary: R18 000 CTC Per Month (DOE)
 
    1. Position Objectives
To accurately record and support aspects of debtors, creditors and stock control.
 
2. Position Responsibilities
      1. Providing financial, administrative and clerical services to the accounting department.
      2. Ensuring accuracy and efficiency of operations, processing and monitoring of debtors and creditors.
      3. Assisting with stock control and reconciling of stocks whether finished goods or raw materials.
 
Breakdown of Responsibilities
 
    1. Creditors Assistant
        1. Attach the creditors invoice with the processed GRN (goods received note), confirm the correct pricing of raw material on the invoice to the purchase order and/or goods received note, and then process the invoice in OMNI linking it to the relevant GRN.
        2. Chase the suppliers for the missing tax invoices in a timeously manner.
        3. Reconcile the OMNI supplier account to the statement once received.
        4. Facilitate creditors queries, not limited to payment requests, and communicate such with the financial manager / controller.
        5. Complete the sub-contractors credit application forms and hand to the financial manager for approval thereof before submitting to the aforementioned sub-contractors.
 
ii) Switchboard
        1. Ensure the switchboard is answered courteously and timeously.
        2. Forward all incoming calls to the necessary person whilst advising them of the caller and the company.
        3. Take detailed messages and forward to the necessary person.
 
iii) Invoices (CPT branch only)
The invoicing maintains control of orders placed and delivered to clients.
 
        1. Receive orders from clients and facilitate deliveries thereafter – sales orders / proforma invoices to be generated into OMNI.
        2. Once a signed manual delivery note is received, an invoice is required to be created by linking onto the specific sales order,
        3. Once a signed manual delivery note is received, an invoice is required to be created by linking it to the specific sales order / proforma invoice. All invoices are created with pricing linked to the cardex system.
 
 
 
iv) Debtors Assistant
        1. Reconciling accounts receivable to ensure that all payments are accounted for and properly posted.
        2. Process any accounts and incoming payments in compliance with the financial policies and procedures (CPT branch).
        3. Verify discrepancies and resolve client’s issues in line with the company’s policies and procedures.
        4. Take action to encourage timely debt payments.
        5. Monitoring of accounts to identify overdue payments, alerting superiors and sales reps of debtors unwilling or unable to pay when necessary.
        6. Professionalism and courteous communications with clients is required at all times to create trust relationships and to avoid future issues.
        7. Keeping accurate records and reporting on collection activities.
        8. Conduct credit checks on new credit application forms and send timeously to head office for final approval.
 
v) Other
        1. Keeping up to date on any filing needing to be done.
        2. Interstore transfers
 
3. Reporting / Meetings
Reporting involves submitting all required operational report to the branch manager and financial departments.
 
4. ISO / Procedures
Employee to ensure that they are constantly following the appropriate procedures and processes.
 
5. Other Duties
To perform other duties as assigned by the branch manager, financial departments and/or top management and will enforce and uphold the company’s policies.
 
        1. Perform duties as requested by management.
                      Uphold all company policies.
 
To apply for this position – Email a copy of your CV to nicola@proappoint.co.za