Assistant Finance Administrator – (6-month Maternity Cover)
§ Prepare and post receipts, purchase orders, invoices, refund and other standard bookkeeping tasks.
§ Ensure timely and efficient retention / filing of all financial documents.
§ Prepare and manage Accounts Receivable and Accounts Payable.
§ Liaise with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.
§ Preparation of the monthly invoicing for customers.
§ Preparation of customer credit notes for review and processing.
§ Follow up of all outstanding debts and assist with the collection of outstanding monies where required.
§ Maintenance and reconciliation of the relevant cashbooks.
§ Review/creation of POR packs pertaining to purchases and the issue of order numbers for all approved purchases.
§ Process of authorised POR’s.
§ Follow up of all outstanding purchases.
§ Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.
§ Prepare supplier reconciliations for review, authorisation and payment.
§ Review, verify and process supplier cancellations.
§ Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.
§ Preparation of supplier Interco analysis, including circuits, NRC’s and management fees.
§ Liaise with customers and suppliers on all queries.
§ Prepare, reconcile and record all credit card transactions and receipts and ensure these charges are correctly authorised.
§ File and/or archive both physical and electronic documentation within a reasonable time frame (24hrs).
§ Adhere to all agreed financial reporting deadlines and tasks.
§ Assist with or attending to various statutory or compliance items as required.
§ Attend to various reports/schedules whether scheduled or Adhoc.
§ Assist the Accountants and Financial manager with various Adhoc items as and when required.
§ Ensure adherence to all internal policies and procedures.
§ Xero Accounting Application Experience.
§ Proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.
§ At least 3 years Financial Administration experience.
§ Some experience in Forex and foreign transactions would be beneficial.
§ Able to demonstrate a positive attitude and can‐do approach to the role, company and colleagues.
§ Self‐motivated and able to carry out daily responsibilities with minimal supervision.
§ Excellent verbal and written communication skills.
§ Process driven, ensuring working processes are in place and adhered to.
§ Strong attention to detail in the preparation of all schedules and reports.
§ High work standards and ethics, offering performance above average for all duties and responsibilities assigned.
§ Effective time management and the ability to meet agreed deadlines.
§ Demonstrate responsibility and accountability for all tasks.
§ Commitment to working with shared leadership and in cross‐functional teams.