Marketing Assistant

• To provide efficient and professional assistance to the Marketing Department and support to the Head Office Marketing Team.
• Critical Success Factors Customer Service
• Updating and maintaining the franchise pricelist for marketing items, corporate clothing, and stores sales aids items;
• Receiving and processing orders for all franchise personalised items (e.g. business cards, TC quote pads etc.) and other branded elements as approved.

• Ordering and controlling merchandise for stores items, sales aids;
• Responsible for Marketing Stock control, i.e. banners/ gazebos etc
• Developing and maintaining relationships with suppliers who provide branded items;
• Setting up supplier meetings, requesting quotations and negotiating costs from authorised suppliers in order to fulfil procurement requirements;
• Acting as the marketing department point-of-contact for all franchise queries and directs calls appropriately;
• Opening new credit application for suppliers;
• Processing of monthly invoices for submission to accounts department and handling any queries;

• Assisting the Marketing team with events, booking venues and ordering marketing material;
• Responsible for admin relating to golf days, events, and activations;
• Ordering, packing, and despatching all items to be used at shows/exhibitions to ensure that they are available when required;
• Assisting franchises with booking space at smaller events;
• Assisting with booking and coordinating photo shoots and video opportunities for shows, website, TV and print adverts;

• Assisting team members with day-to-day marketing tasks;
• Assisting with the collation of information for promotional literature;
• Updating and maintaining the marketing department’s documentation and databases;
• Work with relevant sponsor to arrange and conduct the sponsorship event in line with approved budget;
• Attending marketing meetings, taking, and distributing minutes;
• Coordinate marketing welcome packs for new franchise owners, guests etc;

• Ensuring marketing packs and support documentation is available for marketing managers during meetings;

• Assisting the Marketing team with the maintenance of The company Corporate Identity brand standards for all items required by franchise network and monitoring the implementation thereof;
• Receiving and submitting advertising and branding requests in line with corporate identity to Marketing Manager and graphic designers for approval;
• Assisting the Marketing team with coordinating and processing purchase requisitions for RSA and International franchise showrooms in line with The company Corporate Identity guidelines and policy;

• Actively participates as a member of a team to move the team toward the completion of team goals;
• Shares important or relevant information with the team;
• Adheres to the team’s expectations and guidelines;
• Demonstrates personal commitment to the team;

• Accurately and carefully follows established procedures for completing tasks;
• Shows concern for all aspects of the job to ensure that the results are free from errors, omissions, and defects;
• Initiates action to correct problems or notifies others of issues as appropriate;

• Seeks opportunities to proactively build effective working relationships with other people;
• Probes for and provides information to clarify situations;
• Places higher priority on team or organizational goals than on own goals;
• Gains agreement from colleagues to support ideas or take team-orientated action;

• Clearly conveys information and ideas to colleagues;
• Interacts effectively with colleagues, and/or external parties to ensure a shared understanding is created;
• Ensures that all written information is clear and concise;

• Effectively manages time to ensure that tasks are completed timeously and efficiently.
• Effectively allocates own time to complete work;
• Takes advantage of available resources to complete work efficiently.
• Determines project/assignment requirements by breaking them down into tasks, identifying deadline dates, developing timelines and milestones to ensure timely completion.
• Uses time effectively and prevents distractions from interfering with work completion.

• Builds due dates into assignments and task delegations and communicates milestones and expected results.
• Schedules effective meetings to review progress and share information; gets feedback on results from those directly involved.
• Meets with management as and when required to review the results of scheduled projects and tasks.

• Takes appropriate action when confronted with a problem or when made aware of a situation.
• Implements new ideas or potential solutions without prompting.
• Takes action that goes beyond job requirements to achieve objectives.

• Degree or National Diploma (3-year) or equivalent.
• At least 5 years Administration experience.
• Knowledge of Microsoft suite essential
• Good attention to detail and able to produce work of a high quality
• Highly organised with the ability to follow tasks through to completion 
• Self-starter – has the ability to work unsupervised and manage own time and activities