Senior Legal Contracts Administrator
Engineering and Technical ~ Legal ~ Textile/Clothing
KZN
To advise on the commercial legal and contractual requirements and litigious matters for the division, manage the contracts administrators and provide support to the Divisional Administration Manager.
Key Performance Areas
- Commercial Legal – – Customer Agreements, Supplier Agreements, Leases, etc
- Authorised Signing of Agreements:
- Legal Database Records Management:
- Statutory Information Records Management:
- Reporting
- Litigation
Responsibilities
- Draft, vet, negotiate and interpret commercial agreements, legal correspondence and memoranda within defined timelines
- Review external commercial agreements and other legal documents received from third parties to advise internal stakeholders on the acceptability thereof and to align it with divisional and group policies
- Manage and supervise the contracts administrators – legal agreements and contracts management system
- Identify, manage and advise on legal and contractual risk
- Liaison with business units, divisional managers and corporate head office legal department to facilitate drafting of complex legal agreements
- Draft agreement and risk summaries to highlight risks in agreements
- Attend meetings with business units, divisional managers and third parties to facilitate legal review and finalisation of agreements as necessary, with the objective of obtaining the optimal legal, risk and commercial position for the division
- Supervise the Contracts Administrator on new vendor credit applications channelled through corporate head office legal department
- Review and approve vendor applications for legal requirements
- Liaison with Corporate head office legal department in respect of the above requirements and approvals, as necessary
- Manage the Contracts Administration signing process to ensure that all approved contracts are signed in accordance with the Approval Framework, shareholder agreements and other applicable agreements
- Assist with the management of the administration internal company information schedules, letterheads and statutory details and records on a quarterly basis and when changes arise
- Assist with the management of the administration of published agreements, letterheads, and legal information on SharePoint
- Draft the litigation report for submission to the corporate head office and board
- Review of the quarterly contracts register for board packs compiled by the Contracts Administrator
- Update the finance bad debt register with monthly progress on matters handled directly by the role
- Address ad hoc corporate head office legal and divisional reports and updates, when necessary
- Manage the commercial legal and litigious matters and report on developments
- Responsible for perusal and amendment of all legal correspondence and attending to all requirements concerning litigation matters
- Co-ordinate legal matters requiring external legal assistance
- First line liaison with external attorneys in respect of litigation matters
- Liaison with Corporate head office legal department in respect of the above requirements and approvals, as necessary
- Supervision of contracts administrator to ensure proper management of legal fees
- Provide strategic and practical legal advice and support to various business units to assist their operational teams to strategically deal with legal challenges within their operations
- Keep abreast with new legislative and industry developments to provide general legal advice and support to various business units
- Legal research of specific legal issues affecting the business and advise management on optimal legal position
- Review and drafting of legal letters, legal notices and correspondence
- Manage the intellectual property portfolio for the Company
- Assist with legal matters, including infringement arising on the intellectual property portfolio of the division
- Liaison with Corporate head office legal department and Company secretarial in respect of the above requirements and approvals, as necessary
- Identify improvement opportunities and make recommendations for improvements
- Develop/update work procedures for the departmental requirements
- Participate in Continuous Improvement initiatives
Minimum requirements
- Bachelor of Commerce (Law) or LLB incorporating commercial law and corporate governance
- Admitted Attorney
- Minimum of 3 years’ commercial experience in a similar role legal
